This Privacy Policy relates to the relationship between LPB Building Services Ltd. (the company) and its employees, sub-contractors, customers and suppliers of goods and services to the company. This policy relates to all individuals within these groups, unless otherwise stated.
General Data Protection Regulation (GDPR)
On 25 May 2018, the EU introduced a new regulation – the General Data Protection Regulation (GDPR). The GDPR gives individuals greater control over their personal information and how it is used.
GDPR sets out the following right for individuals:
- The right to access the personal information a company holds on them
- The right to have their personal information sent directly to them or another organisation
- The right to have errors corrected
- The right to have information erased.
In line with these new privacy rules, LPB Building Services Ltd. has introduced a new Privacy Policy. This privacy policy sets out how the company uses and protects any personal information which it holds as part of normal operations of the company.
The company is committed to ensuring that individuals’ privacy is protected. If personal information is requested at any time, the company guarantees that it will only be used in accordance with this privacy statement.
LPB Building Services Ltd. may update this policy from time to time and any changes will be notified to all relevant individuals.
Personal data which the company collects
The company collects and retains information on its employees, sub-contractors, suppliers and clients in accordance with normal business operations. This information is never shared with other parties, unless express permission is received from the relevant person/company.
Why this information is needed?
The company strives to keep details up to date and to ensure it satisfies legal and statutory obligations which it must meet as an employer/contractor.
Security
The company is committed to ensuring that all personal information is secure. In order to prevent unauthorised access or disclosure, it has put in place physical, electronic and managerial procedures to safeguard and secure the information it holds.
These measures include:
- Handling all information confidentially and with discretion.
- Storing all personal information in a locked cabinet.
- Clean desk policy – personal information is not left on the office desk. It is placed in locked cabinet when not being used.
- Retaining all information for the relevant statutory period.
- Updating details as and when required.
- Non-disclosure of any personal data to any third party, without prior consent from the individual concerned.
- Password protection on all electronic files.
- Operation of Thesaurus Connect for employees.
The company will not sell, distribute or lease any personal information it holds, to third parties unless it has received permission or are required by law to do so. It may use personal information to send employees promotional information about third parties which it thinks may be of relevance, if employees give consent for this to happen.
